Information for vendors
Thank you so much for your interest in Happy Valley Comics and Collectibles Con. Below is the pertinent information and if you have any questions, don’t hesitate sending an email to email@example.com.
When and Where:
Saturday and Sunday, February 25 and 26, 2023 at the Nittany Valley Sports Centre in State College, PA, 3 miles from Penn State University, University Park Campus. Load in will be Friday, February 24th.
Offering some of the least expensive booths and tables for a comic convention in Pennsylvania, vendors will be able to choose between booth space or tables. Table spaces will come with a 6-foot table, 2 vendor passes while 10 x 10 booths will come with 3 vendor passes. Each additional booth or table provides one additional vendor pass.
A table space is simply that, a 6-foot table with about 2 feet behind it to sit. Table spaces are perfect for art and craft sellers or other vendors that do not need much room.
Booths are empty spaces and vendors need to provide their own tables and chairs. A very limited amount of tables and 2 chairs might be purchased for an additional $10 as an Add On.
To make sure the con has a good variety of merchandise, vendors are limited to only 2 booths/tables.
Booths do not come with any tables or chairs (unless purchased as an Add On) while a 6-foot table space comes with a table and 2 chairs.
Free wifi and electricity will be available all 3 days. Please specify if you need electric so we can group those that need electric near outlets.
Vendors will have a Vendor Only Wifi signal to use during the convention. Attendees will be on a different signal.
You can add the following onto any vending space:
Want to stand out from the crowd? You can have an advertisement on the many television screens throughout the facility throughout the weekend. About a month prior to the convention, you will be asked for your logo or any other graphic.
Need to bring some extra help to the Con? Buy an extra pass!
Need to borrow a table and 2 chairs for the weekend? Choose this option and we will have a table and 2 chairs waiting for you in your booth!
Placement will be on a first come, first served basis and vendors will be able to choose their booth/table location. Once the space is paid for, you will be placed in a queue and will be contacted a few months before the convention. If spaces are sold out before then, placement will start immediately. The maximum number of booths allowed will be 250 or 400 tables.
The Sports Centre is a family friendly center and has some limitations to what can be offered.
Weapon Vendors - No firearms will be allowed at the convention. Obvious toy weapons such as those used for LARPing or superhero based items like Thor’s hammer or Captain America’s shield will be allowed. Swords and other steel weapons will also be allowed to be sold but please be careful. We ask that if a weapon is purchased, it is wrapped and the person is escorted to an exit immediately. The person can then put the weapon in their car and return to the convention. No one will be allowed to walk the convention with a sword/dagger, mace, etc.
Food Vendors - The Centre will have a concession stand but other food vendors will be allowed to vend as long the vendor is not selling hot dogs, hamburgers, chicken fingers, sodas and the like that would directly compete with the concession stand. Feel free to ask if your items are being offered by the concession stand. Candy, hot sauce and similar items will all be acceptable. A sample menu from the cafe is available here.
The Convention has an exclusive with Chocolate Moonshine Company to provide fudge for the convention. Sorry but no other fudge dealers will be accepted as vendors.
Pornography/Adult Material - The Centre will not allow any content that would be considered adult. This convention will be family themed. If you have any material that could be classified as adult in nature, please do not bring it.
Non-Comic or Collectible Vendors – As of now, we are not accepting vendors that are not sellers of collectible merchandise. If you sell roofing, siding, bathrooms, cable TV, phone services or the like, please do not apply. The Nittany Valley Sports Centre hosts the Centre County Everything Home Expo later on in the year.
The convention will hold two different Magic the Gathering tournaments and three different Costume Contests. Prizes for those events will be in “Con Cash”. The winners can use the Con Cash at any vendor and we would immediately reimburse the vendor with real money. If a vendor does not want to participate, that is perfectly okay and we would then advertise at the event which vendors are participating.
The convention is planning to host some celebrity guests as well.
The University Park Campus of Penn State has roughly 46,000 students and there are clubs that have convention interests. There is a: Comic Book Club, Star Wars Club, Anime Club and Magic the Gathering Club. There are many sports clubs on campus as well. The Nittany Valley Sports Centre is merely 3 miles away and the convention will host a daily shuttle to and from the university.
There are approximately 82,000 Penn State students and alumni that live within 90 minutes of the Center. We cannot guarantee attendance but we are expecting numbers in the thousands.
The cost for attendees will be $15 for Saturday, $10 for Sunday or $20 for a two-day pass. Early Bird Online Reservation will be $13 for Saturday, $8 for Sunday or $18 for a two-day pass.
At every event the Nittany Valley Sports Centre has (basketball, wrestling, homeshows, etc.), the center would advertise the Comic Con on the multiple TV displays throughout the building. The event would also appear on the Nittany Valley Sports Centre’s website (www.thecentrepa.com), social media pages and numerous email listservs.
In addition, the convention will be advertised via social media, website and local papers including the Centre Daily Times and Penn State’s student newspaper The Daily Collegian.
Happy Valley Comic and Collectibles Con hopes to cross promote with other conventions throughout the state and country.
Vendors have until 60 days before the convention to cancel their booth/table and receive a full refund. During the 60 days before the convention, vendors may still cancel but will forfeit their booth/table deposit unless another vendor is found to replace them. If a replacement were to be found, the vendor would receive half of their funds back.
If the show were to be canceled for any reason, the vendor will have the option of the return of funds or roll over to the next year’s convention.
Protecting the Floors
If you have something heavier than a table (such as gridwall) to be placed on the floor, the Nittany Valley Sports Centre requests you put something down first to protect the floors. Carpet, carpet runners or heavy cardboard is acceptable.
The sales tax rate for Pennsylvania is 6%. It is the sole responsibility of each vendor to collect and declare state tax.
A written contract will need to be signed before load in. When you arrive, contracts will be available at the check in desk.